Custom Inventory Fields

While our system tracks standard data like weight and dimensions, every logistics project has unique requirements. Custom Inventory Fields allow you to extend our database with your own tracking parameters.

These fields appear in the Inventory Detail view, the Bulk Upload template, and can even be toggled to show up on printed Packing Lists.

Field Types

When creating a new field, you can choose from several data types to ensure your team enters clean, valid data.

Type	Best Used For…	Example
Text	General notes or short strings.	`Vessel Name`
Number	Measurable values or counts.	`Container Capacity`
Boolean	Yes/No toggles or checkboxes.	`Hazardous Material?`
Date	Specific calendar days.	`Arrival Date`
Select	Choosing one option from a list.	`End Color`
Multiselect	Choosing multiple options from a list.	`Applicable Certifications`

Creating a New Field

Go to Settings > Inventory Fields.
Key: This is the internal ID (e.g., po_number). It should be lowercase with no spaces.
Label: This is what the user sees (e.g., PO Number).
Required: If checked, an item cannot be saved without this data.
Options: (For Select/Multiselect only) Enter your choices separated by commas.

The Key is Permanent: Once a field is created, you can change the Label, but you cannot change the Key. This is because the Key is used to map your data in the database and CSV uploads.

Display Options

You have granular control over where these custom fields appear in your daily workflow:

Show in Table

Toggle this “On” to add a column for this field in the main Inventory Dashboard. This is great for data you need to scan at a glance, like Container Number.

Show on Packing List

Toggle this “On” to include this field in the generated PDF Packing Lists. This is vital for data that carriers or customs officials need to see, such as Seal Numbers or Country of Origin.

Managing Existing Fields

Reordering

Use the Up (↑) and Down (↓) arrows to change the Order Index. This determines the sequence in which fields appear in the “Add Inventory” form and the columns in the CSV template.

Archiving

If you no longer need to track a specific field for future projects, click Archive.

What happens? The field will be hidden from forms and the bulk upload template.
Is data lost? No. Any inventory items that already have data in this field will keep that data, but no new data can be entered.

Pro-Tip: Data Consistency

If you are tracking something like “Port of Discharge,” use a Select field instead of Text. This prevents “Port of LA” and “Los Angeles Port” from being entered as two different values, making your final reports much cleaner.